Event Intern

Working hours: 8.30am-6pm

Our office: Chinatown

Key Responsibilities

1. Pre-Event Outreach & Marketing
Engagement Calling: Conduct outbound calls to partner companies to confirm their attendance and assist with their registration needs.
Candidate Sourcing: Reach out to potential job seekers via phone and email to invite or confirm them to the event, ensuring a high turnout rate.
Outreach Marketing: Support digital marketing efforts by promoting the event across social media platforms, job boards, and community groups.
Attendance Tracking: Maintain and update databases to monitor registration numbers for both employers and candidates.

2. Event Logistics & Setup
Physical Setup: Assist in the physical arrangement of the venue, including setting up tables, chairs, banners, and acrylic displays.
Technical Support: Help set up laptops and digital kiosks for registration and employer use.
Employer Support: Act as the primary point of contact for employers, assisting them in setting up their booths and organizing their display materials.

3. On-Site Operations & Crowd Management
Registration & Reception: Manage the registration desk, verify attendee details, and distribute event materials.
Crowd Control: Monitor the flow of the event, managing queues and ensuring a smooth experience for all participants.
Proactive Recruitment: Approach passersby confidently to introduce the event and invite them to explore job opportunities.
Ushering: Guide job seekers through the venue, ensuring they find specific booths or seminar rooms easily.

4. Candidate Experience & Advisory
Career Guidance: Support job seekers who may feel overwhelmed by guiding them toward booths and roles that match their skill sets.
Ambassadorship: Act as the "face of the event," providing helpful information and maintaining a positive, professional atmosphere.

5. Post-Event & Digital Maintenance
Content Management: Capture key moments during the event and update the company website’s photo gallery post-event.
Reporting: Assist in gathering feedback from employers and job seekers to improve future events.

Requirements:

• Friendly, confident, and comfortable talking to strangers.
• Proactive and able to work with minimal supervision.
• Basic computer literacy (for jobseeker registration).
• Able to stand for extended periods.
• Prior event or customer service experience is a bonus, but not required.