Administrator & Executive Assistant – Luxury Jewelry Brand

• Competitive Basic Salary

• Employment Type: 4-Months Contract (Opportunity to Convert to Permanent)

• Work Hours: 5-Day Work Week, Office Hours

Job responsibilities:

Office Management & Reception

• Manage reception duties, greet visitors, and handle front-desk support.

• Coordinate mail, couriers, and meeting logistics, including catering, AV, and room setup.

• Maintain office standards, support maintenance projects, and lead sustainability initiatives.

• Source and manage vendors; track office and pantry supplies within budget via Coupa.

• Serve as system super user for Coupa, Concur, Zoom, AV, telephone, and meeting room bookings; ensure compliance with data privacy and financial procedures.

Management Support

• Manage the Market Director’s schedule, meetings, travel, and T&E claims; support gifting and recognition activities.

• Provide backup support to the Executive Assistant for the President South Asia Pacific.

Team & Workplace Support

• Coordinate onboarding and pre-boarding, workstation setup, and issuance of business essentials.

• Manage company mobile phones and telecom plans; support employee engagement activities and office events.

• Act as office first aider and promote workplace health & safety.

Requirement:

• Diploma in Business Administration or related field.

• Minimum 3 years of administrative support experience, preferably in a luxury retail or fast-paced retail environments.

• Strong communication and interpersonal skills; collaborative team player with a positive, “can-do” attitude.

• Able to multitask in a fast-paced environment; solution-oriented, proactive, and adaptable.

• Proficient in Microsoft Office applications.

How to Apply:

If you're interested in applying for this role, please submit your detailed resume in MS Word format to sherting.neo@luxury-careers.com.

EA Personnel: R24124899

EA Licence: 22C1376