Conveyancing Executive

Conveyancing Executive (Property / Real Estate Matters)

1. File Management

• Open and maintain conveyancing files for property transactions (sale, purchase, refinancing, transfer).

• Ensure all documents are properly recorded, organised, and filed in both physical and digital systems.

• Update case management systems with relevant transaction details.

2. Conveyancing Documentation

• Prepare and draft basic conveyancing documents such as:

  • Option to Purchase (OTP)

  • Sale & Purchase Agreements

  • Mortgage and security documents

  • Transfer instruments

  • Completion statements

  • Letters to clients, banks, CPF Board, and relevant authorities.

• Assist lawyers in reviewing and preparing documents for signing and completion.

3. Liaison & Coordination

• Liaise with clients, banks, financial institutions, CPF Board, and other law firms regarding conveyancing matters.

• Coordinate with property agents and relevant parties for documentation and transaction progress.

• Follow up on outstanding documents and completion requirements.

4. Searches & Applications

• Conduct property and legal searches such as:

  • Land Titles Registry searches

  • Bankruptcy searches

  • Company searches (ACRA)

• Prepare and submit applications through relevant portals such as:

  • INLIS

  • SLA

  • IRAS

  • CPF Board

  • MyTax Portal

5. Completion Process

• Prepare completion accounts and settlement statements.

• Assist with scheduling and attending property completion meetings where required.

• Ensure all documents and payments are properly completed and lodged.

6. Billing & Financial Matters

• Assist with preparing legal fee invoices and disbursement statements.

• Track conveyancing payments including deposits, loan disbursements, and CPF payments.

• Ensure proper recording of financial transactions related to conveyancing matters.

7. Compliance & Administrative Duties

• Ensure all conveyancing transactions comply with regulatory requirements.

• Maintain confidentiality of client information and legal documents.

• Provide administrative and operational support to conveyancing lawyers.