PA To Director

About the Role

We are seeking a highly capable and proactive Personal Assistant to support our Director in managing both daily operational matters and traditional executive duties. This multifaceted role blends executive support, legal coordination, and technical liaison responsibilities related to ERP systems. The ideal candidate will be resourceful, detail-oriented, and comfortable working in a dynamic, fast-paced environment.

Key Responsibilities

Executive Support

• Manage the Director’s calendar, meetings, travel, and correspondence.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Draft and proofread reports, presentations, and official communications.
• Coordinate internal and external meetings and handle sensitive information with discretion.

Operations & Project Coordination

• Support day-to-day business operations and assist with cross-departmental projects.
• Track project timelines, deliverables, and performance metrics.
• Prepare operational reports and summaries for management review.
• Manage vendor and stakeholder communications, and assist with special projects.

Legal Coordination

• Assist in reviewing contracts, agreements, and corporate filings.
• Liaise with legal counsel on compliance and regulatory matters.
• Maintain accurate records of legal documents and monitor key deadlines.
• Conduct preliminary legal research and ensure proper documentation processes.

ERP System Liaison

• Serve as the communication bridge between the Director and ERP development teams.
• Understand ERP functionalities to facilitate feedback and improvements.
• Track implementation progress, assist in requirement gathering, and support user training.
• Identify system enhancements to improve operational efficiency.

Qualifications

Education & Experience

· Bachelor’s degree in Business Administration, Law, Information Systems, or related field.

· 2 years & above of experience as a Personal or Executive Assistant supporting senior leadership.

· Prior experience in legal administration or corporate compliance.

· Working knowledge of ERP systems.

Technical Skills

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Familiarity with ERP architecture and project management tools.

· Strong data organization and documentation skills.

· Quick learner with adaptability to new technologies.

Legal Knowledge

· Understanding of contract law, corporate governance, and compliance.

· Ability to interpret legal documents and maintain confidentiality.

Core Competencies

· Exceptional organizational and time management abilities.

· Strong written, verbal, and interpersonal communication skills.

· High attention to detail and ability to manage multiple priorities.

· Professional demeanor, integrity, and discretion in handling confidential matters.

· Proactive, resourceful, and able to anticipate needs in a fast-paced environment.

· Occasional overtime during peak periods or critical projects.

· Some travel may be required for meetings or conferences.