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HR / Executive Assistant to Chairman | Up till $6000 | 5 days work week

RECRUIT NOW SINGAPORE PTE. LTD.

Permanent D19 Serangoon Garden, Hougang, Sengkang, Punggol $5000 - $6000

Posted: January 20, 2026

Job Description

  • Basic up till $6000 + Bonus
  • 5 days work week
  • Chinatown

Responsibilities:

  • Serve as the primary strategic partner to the Chairman, optimizing schedule
  • management while overseeing all administrative and logistical functions with
  • precision.
  • Act as the key representative and gatekeeper for the Chairman’s office, managing relationships with board members, investors, senior executives, and external stakeholders.
  • Prepare, review, and refine executive-level communications, presentations, and briefing materials for high-stakes meetings and decision-making.
  • Orchestrate board meetings, executive offsites, and corporate functions, ensuring flawless planning, execution, and follow-through.
  • Operate with a high degree of foresight, anticipating needs, mitigating risks, and proactively resolving issues to maintain seamless operations.
  • Provide holistic support across professional and personal domains, enabling the Chairman to remain focused on strategic priorities.
  • Own and drive talent sourcing initiatives, including identifying hiring needs, sourcing candidates directly, conducting initial interviews, and coordinating recruitment processes across multiple roles and functions.
  • Onboard and manage external recruiters and recruitment partners, setting clear briefs, timelines, and expectations to ensure quality hiring outcomes.
  • Support end-to-end candidate onboarding, ensuring smooth integration and alignment with organizational standards and culture.
  • Independently manage special projects and confidential assignments with absolute discretion, integrity, and sound judgment.

Requirements:

  • Diploma/Degree in Business Administration, Human Resources, or a related
  • field.
  • Minimum 5 years’ experience in executive support, office management, HR administration, or senior executive secretary roles.
  • Hands-on experience in recruitment, including candidate sourcing, interviewing, and coordinating with external recruiters or hiring partners.
  • Strong knowledge of Singapore employment laws, HR practices, and payroll processes.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS / ATS systems.

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