Purchasing Officer

Job Responsibilities

* Responsible for the procurement of the following products used in the hotel, but not limited to:

a.   Food & Beverage

b.   Stationery Supplies

c.    Printing Supplies

d.   General Supplies

*  Evaluates and selects products to ensure that all products procured:

a.   are of high-quality standard and meet customers’ expectations

b.   correct quantity can be delivered on time

c.    price is most favorable against 3 quotations received whenever possible

d.   helps to prevent wastage and minimal cost

* Performs follow-up with Supplier if there is a discrepancy between Purchase Order and physical delivery on pricing, quantity or quality.

* Covers the duties and responsibilities of the Purchasing Manager in his/her absence.

* Assists Finance to verify and clarify any billing discrepancy.

* Maintains the purchasing records filing system and ensures that records are up to date.

* Updates Purchasing Manager and relevant departments with information on new products/prices.

* Responsible to negotiate with vendors for better pricing on bulk purchases.

* Generates Purchase Orders.

* Co-ordinates with Marketing Communications Department on any printing requests.

* Assists in physical inventory for all operating equipment in circulation and in store when required.

* Responsible for compilation and submission of quarterly quotes to Chef for review.

* Performs any assignment given by the Purchasing Manager from time to time.

Requirements

* Minimum 3 years of experience in Purchasing

* Negotiation skills to secure favorable terms and pricing with vendor

* Interpersonal skills to collaborate effectively with suppliers and internal teams